It helps organize and automate your collection, management, and publishing process — you need a content management system when this process becomes too complex to manage manually. The need for a content management system can be gauged by the amount of content you have, the amount of change in the content you have, and the number of publications you intend to create.

Web sites with more than a few information pages may also benefit from content management systems. CMS are automated tools that allow for web site content to be created and administered on a recurring basis. The result puts the responsibility for content development into the hands of the authors.